Northwest Archivists, Inc.

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  • 19 Jul 2018 8:11 PM | Rachael Woody (Administrator)

    This position is posted continuous, with a first review of applications occurring on Tuesday, July 31, 2018. Interested and qualified candidates are encouraged to apply without delay.

    Do you want a career that combines history and tradition with technology?  Are you someone who loves technology and teaching other people how to use systems and data to improve their work and efficiency? Are you a data management professional who loves or is interested in Multnomah County records and archives?

    If so, we have the role for you.

    As the Electronic Records Management Analyst in Records Management you will:

    • Be the administrator for the Electronic Document and Records Management Software (EDRMS), including system development, user account maintenance, data classification and organization and template development for record objects.
    • Project manage onboarding and upgrading user accounts, including customization of data entry templates and training of system users.
    • Be responsible for bulk ingest of structured and unstructured data into EDRMS, pulling data in from network servers and from extracts from other information systems and databases.
    • Develop and analyze metrics using EDRMS data to support program objectives, advise customers, and for budgetary and financial purposes.
    • Develop reporting and studies using EDRMS data to support program staff and management with business operations and procedure/policy development in support of strategic planning efforts.
    • Develop and maintain custom reports for program and end user purposes.
    • Provide technical assistance and troubleshooting for system users, including escalation of tickets to software vendor when necessary.
    • Review and analyze electronic record keeping systems maintained outside of Records Management for compliance with digital preservation standards and best practices, particularly to ensure future ingest into EDRMS.
    • Provide training and analysis to internal customers in electronic records creation and maintenance, in support of information governance objectives.
    • Maintain website content in support of public access to archives data.

    You would do great in this role if you have the following competencies and skills:

    • Customer Service:  You have a "Think Yes" attitude, seek information and feedback to better understand customer needs and offer timely, appropriate responses to requests.
    • Technology Management: You support the implementation and use of technology solutions for internal and/or external processes and encourage training and education in technology.
    • Building relationships: You build and sustain cooperative working relationships with internal and external customers, partners and stakeholders.
    • Teamwork: You encourage team unity through sharing information, productive problem solving and putting team success first.
    • Creativity and Innovation:  You encourage new ideas and bold thinking and demonstrates a willingness to learn from mistakes. You understand industry best practices and champion efforts to continuously update and expand knowledge.
    • Outcomes Oriented: You describe specific, measurable outcomes that indicate success and negotiates realistic time frames to complete work, projects, initiatives, and/or strategies. You keep others informed and pro-actively negotiate timelines or outcomes if circumstances change.

    About Us: Records Management is the professional practice of managing records throughout the records life cycle, a series of discrete phases that carries a record from creation to destruction. This work includes identifying, classifying, appraising, storing, securing, preserving, retrieving, tracking and disposing County records in accordance with state and federal retention and privacy regulations. County records document the work of County programs and employees and protect the rights of residents. For more information on our Records Management Program, check out our website.

    Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees. We are proud to be an Equal Opportunity Employer.

    To Qualify

    We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant. For details about how we typically screen applications, review our overview of the selection process page.

    Minimum Qualifications/Transferable Skills*:

    • Bachelor's degree from an accredited university
    • At least five years (5) of responsible work experience in managing record software and/or archives data in professional records management and/or archives setting
    • Advanced knowledge of the concepts and principles of records and information management (RIM) including records creation, appraisal, retention, access, storage, retrieval, security, preservation, and disposition; records and information integrity, authenticity, reliability, and accessibility; information governance, information technology systems and networks, vital records and contingency planning, RIM policy development, and the legal and ethical implications of RIM and organizational accountability.
    • Advanced knowledge of the data structure, functions and use of electronic document and records management systems (EDRMS) such as Micro Focus Content Manager and enterprise content management (ECM) strategies. Ability to apply digital preservation standards, digital asset methodologies, and metadata schemas such as Dublin Core, METS, and EAD in the development, deployment, and maintenance of EDRMS, digital repositories, and other ECM strategic elements.
    • Advanced knowledge of RIM standards and best practices, including the Generally Accepted Recordkeeping Principles®, Information Governance Maturity Model, relevant standards in the ISO ICS 01.140 and ICS 37.080 catalogs, ISO 14721:2012 OAIS Reference Model, NIST and ANSI technical reports, U.S. National Archives and Records Administration records management guidance, and Library of Congress digital preservation guidance. Ability to apply this knowledge to analyze policies and procedures for compliance, evaluate the impacts of legal and regulatory requirements on RIM, collaborate with stakeholders in the design and implementation of information systems and applications, analyze industry trends and suggest organizational improvements, perform needs analyses, develop metrics, train end-users, and articulate and promote the benefits of RIM to executives, managers, and end-users.
    • Must pass a criminal background check

    Preferred Qualifications/Transferable Skills*: You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.

    • Masters Degree in Archives and Records Administration or Library and/or Information Science
    • Certifications:  Certified Records Manager, Information Governance Professional or Certified Information Professional

    *Transferable skills: Your transferable skills are any skills you have gained through education, work experience (including the military) or life experience that are relevant for this position. Be sure to describe any transferable skills on your application and clearly explain how they apply to this position.

    Screening and Evaluation

    The Application Packet:

    1. A short online application
    2. A resume
    3. A cover letter explaining why you qualify for this position and why you want to work for Multnomah County in this position.

    Note: The resume and cover letter should demonstrate your work experience/skills and how it is related to those shown in the Overview and To Qualify sections of the job announcement. Please be thorough, as these materials will be scored and determine your eligibility for an interview.

    The Selection Process: For details about how we typically screen applications, review our overview of the selection process page. We expect to evaluate candidates for this recruitment as follows:

    1. Initial review of minimum qualifications
    2. An evaluation of application materials to identify the most qualified candidates
    3. Consideration of top candidates/interviews
    4. Background, reference, and education checks

    Veterans' Preference: Under Oregon Law, qualifying veterans may apply for veterans' preference for this recruitment. Review our veterans' preference page for details about eligibility and how to apply. The recruiter as listed on the job announcement must receive all required documentation by the closing date of the recruitment.

    Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.

    Note: Application information may be used throughout the entire selection process. This process is subject to change without notice.

    Additional Information

    Type of Position: This hourly union-represented position is eligible overtime.

    Work Location: 1620 SE 190th Avenue, Portland, OR 97233

    Schedule: Monday-Friday 8:00am-4:30pm. There is some flexibility with start and end times and a possibility of a 9/80 schedule.

    Follow us: @MultCoITJobs

    This Work Matters - watch our videos to learn more. -

    What We Can Offer You: We offer a comprehensive array of benefits in support of your physical, emotional and financial well-being. A few highlights:

    • Health insurance (medical, vision, Rx, and dental).
    • Qualify for a defined benefit pension after five years of vesting; we pick up the employee's share of the retirement contribution (6% of subject wages).
    • Generous paid leave and the ability to maintain a great work/life balance.
    • Life insurance, short-term and long-term disability insurance.
    • Option to participate in deferred compensation, flexible spending accounts.
    • Occasional telecommuting and flexible work schedules.
    • Limited travel, primarily local.
    • Access to a free bus pass for the Portland metropolitan area.
    • Professional development opportunities
    Lyndsey Posada, Recruiter
    Department of County Assets
    501 SE Hawthorne Blvd, Suite 400, Portland, OR 97214

    Disclaimer: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.

  • 19 Jul 2018 8:10 PM | Rachael Woody (Administrator)

    Oregon State University is hiring a Metadata Librarian. 

    The Oregon State University Libraries and Press (OSULP) seeks a creative, user-centered, flexible individual to apply for the position of Metadata Librarian. Working under the general direction of the Director of Emerging Technologies and Services and in consultation with faculty and staff in other library departments, the Metadata Librarian provides strategic direction and innovative leadership on metadata practices for digital and physical assets in the OSULP. The Metadata Librarian is an integral part of the repository development team and works closely with programmers and technicians in implementing metadata schemas.

    This is a full-time (1.0 FTE), 12-month, tenure-track faculty position.

    The application deadline for first consideration is 08/13/2018.

    For more information, and to submit an application, please visit or visit  and search for job posting #P02332UF

  • 17 Jul 2018 4:17 PM | Rachael Woody (Administrator)

    SUBJECT: Job posting: Head, Special Collections and Archives, University of Idaho Library

    "Position Summary: 


    Faculty status, rank negotiable, 12-month appointment. This position offers the successful candidate an excellent career opportunity as a university faculty member and academic librarian.

    The University of Idaho Special Collections and Archives specializes in the acquisitions, preservation, and use of research materials that document the cultural and environmental history of Idaho and the region. It is also the home of the International Jazz Collections and the University Archives. The collection contains manuscripts, recordings, photographs, maps, monographs, and some artifacts.

    The successful candidate will provide energetic leadership and direction for department activities. Using state-of-the-art and traditional practices in developing, preserving, and making accessible special collections, the incumbent will partner with colleagues and the community to spearhead a clear vision for special collections and archives at the university. This role will include building successful relationships throughout the state and region to ensure a well-articulated program for acquiring and managing unique materials in all formats. The incumbent will supervise a staff of four, engage in programming, research, reference services, collection development, and will work productively with the Dean, University Libraries to pursue donor relationships and funding opportunities. Faculty must demonstrate a record of scholarly achievement, outreach, and service, as well as success in job performance for tenure and promotion.

    Minimum Qualifications:

    • Graduate degree in library science from an ALA-accredited institution or equivalent.
    • Three or more year’s experience in archives or special collections in a university setting.
    • Evidence of a broad knowledge of best practices in special collections and archives administration. Excellent oral, interpersonal, and written communication skills.
    • Demonstrated ability to work in collaborative work situations. Ability to work effectively, independently, and collaboratively in a collegial environment.
    • Ability to meet requirements for promotion and tenure.

    Preferred Qualifications:

    • An additional graduate or terminal degree in an appropriate discipline (Librarianship, History, Archives Management, or related area).
    • Progressively responsible roles in special collections or archives.
    • Supervisory experience and an inclusive, participatory management approach.
    • Demonstrated understanding of digitization efforts and knowledge of digital formats, data management, and metadata schema; working knowledge of EAD; Successful experience with donor cultivation; Curatorial skills and thorough understanding of archival practice. Experience with public programming and exhibits.
    • Ability to manage competing priorities and meet deadlines.
    • Successful grantsmanship.

    Physical Requirements & Working Conditions:

    Ability to lift and/or otherwise carry 35 lbs. Ability to work in a dust and/or moldy environment.


    Posting Number: F000702P

    Posting Date: 07/06/2018

    Closing Date: 8/9/2018

    Open Until Filled: No

    Special Instructions:

    Background Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check. 

    To apply, please visit:


    EEO Statement

    University of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer" 

  • 13 Jul 2018 9:47 AM | Rachael Woody (Administrator)

    Call for project archivist:

    The Wilsonville Boones Ferry Historical Society (WBFHS) has received a grant to fund 200 hours of an archivist’s time to conduct an item-level artifact inventory, write a collections policy and make recommendations on preserving and exhibiting artifacts. Board members and two librarians with training in archival science are on-hand for questions and assistance. There are approximately 150 items with unknown provenance. Some have notes attached to them, while others are unidentified. The oldest items date from approximately 1890.

    INVENTORY the WBFHS historical artifacts collection currently stored in the attic of the Wilsonville library. Move items from shelves with assistance from volunteer Board members. Catalog the artifacts in a spreadsheet, and repackage items with appropriate archival materials. The catalog does not need to adhere to a particular standard, but does need to employ an artifact numbering system and provide a description at the item-level. Recommend further conservation steps and work with library staff as needed to include paper and other media archives

    CARE OF COLLECTION: During the inventory, identify needed archival storage supplies and purchase them within the budget provided. Mileage will be paid at the federal rate for personal transportation to pick up archival packaging if needed. Advise the WBFHS of issues needing further resolution and conservation.

    POLICY DEVELOPMENT: Using the collection policies of similar organizations, such as the Marion County Historical Society, or Tualatin Historical society, develop a written collections management plan to advise the WBFHS on maintaining the current collection and accepting future items. Advise on forms, recordkeeping, and inventory management.

    GIVING DIRECTION: Recommend how the WBFHS can use the artifacts to promote the heritage and history of our City.

    TIME FRAME: Work 200 hours between time of selection and October 31, 2018. The specific work schedule is flexible depending on library hours, board assistance and archivist’s schedule. The ending date can be adjusted if needed.

    LOCATION: Inventory at Wilsonville Library, 8200 SW Wilsonville Road, Wilsonville, OR 97070.

    SUPERVISION: The WBFHS President is the general supervisor but most work is independent.

    PAY/SCHEDULE: A stipend for $50.00 per hour will be paid each time 50 hours are completed. A written record of hours will be submitted to the President and payment will be made a week after the hours are completed. There will be four payments of $2500.000 for a total of $10,000. Archivist will submit a W-9 and be responsible for paying any income taxes.

    TO APPLY: BY July 22, send a letter of interest including personal qualifications or resume. Work samples and references are encouraged.




    WILSONVILLE, OR 97070,


    Questions? Contact:

    Susan Schenk

    H: 503 682 1571

    C: 503 505 2115

  • 10 Jul 2018 5:11 PM | Rachael Woody (Administrator)

    Position: Contract Assistant Archivist (term position)

    Description: Gates Archive, a private archive located in the greater Seattle area, is the trusted custodian of the philanthropic and personal archival collections of the Gates family. The Archive is currently seeking candidates for an Assistant Archivist. This is a full-time, contract position for 2018 (subject to renewal) requiring a robust background investigation.

    The Assistant Archivist will report to the Manager of Archive Services. Under training and guidance of Archivists, the candidate will contribute to the execution of the following activities:

    • Arrange and describe personal papers and organizational records in both analog and born-digital formats in accordance with Gates Archive processing policies
    • Conduct basic preservation and conservation procedures to stabilize analog and digital materials
    • Acknowledge and fulfill access requests
    • Support processing and access-related projects and initiatives
    • Conduct disk imaging and digital forensics activities for all digital media formats
    • Maintain statistics, reports, and other metrics
    • Review and update policies and documentation
    • Fulfill other organizational duties as assigned

    Required skills: To perform the above duties, the candidate will possess

    • A demonstrated understanding of modern archival and/or information science theory, standards, and practices and their implementation
    • Familiarity and/or experience with performing accessioning, access/reference, processing and preservation services in an archive, library, special collections, or museum setting
    • Strong customer service skills; the ability to respond promptly to requests electronically, by phone, and in-person
    • Demonstrated ability to work collaboratively and productively in a rapidly changing environment
    • Proven ability to prioritize work, set goals and milestones, and meet multiple deadlines
    • Demonstrated ability to communicate effectively, both verbally and in writing

    Preferred skills:

    • Experience performing acquisitions, processing, preservation, and access/reference services including born-digital, digitized, and physical materials in a variety of formats
    • Knowledge of information technologies appropriate to special collections and archives, including digital forensics software, digital preservation and collections management systems, and access and discovery tools. Familiarity with database management, word processing, spreadsheet software, and web-based applications and technologies used in an archives environment
    • Experience creating archival descriptive resources and interpreting and applying restrictions for access to and/or use of archival materials
    • Hands-on experience with legacy storage media and digital forensics software such as BitCurator or FTK


    A Master’s Degree of Archival Studies, or Library & Information Science, or equivalent combination of education and professional experience

    Interested candidates should submit their resume and a short cover letter to:

    Closes July 23, 2018

  • 29 Jun 2018 9:20 AM | Rachael Woody (Administrator)

    Library & Archives Paraprofessional 3; Washington State University Libraries, Pullman, WA

    The primary responsibilities of this position are to lead the unit’s student temporary employees, which includes training, assigning, monitoring, and correcting their work, to meet unit quality standards for stack maintenance tasks, and to provide staff coverage for the Library’s open evening hours. The position’s regularly scheduled hours are Sunday through Thursday, 2 to 11 pm duringFall and Spring Semesters and noon to 9 pm during Summer session.  Schedule will vary during academic intersessions or for other unit needs.

    Required Qualifications:

    High school graduation or equivalent and three years’ of applicable library technical experience, including one year beyond the entry level, or an associate degree in library technology from an accredited program and one years of technical experience in the functional operations of a library level. Conservation/preservation positions prefer two years of book repair or bookbinding experience.  One year of experience beyond the entry level in Access Services.  Ability and willingness to work regular nights and weekends.


    Preferred Qualifications: 

    Demonstrated ability to work collaboratively in a team environment.

    Excellent interpersonal, oral and written communication skills.


    Application deadline:  July 29, 2018. 


    To apply:


    WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veterans, persons of disability and/or persons age 40 and over are encouraged to apply.

    WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

    WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521(v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or

    Bonny Boyan

    Human Resource Coordinator

    Washington State University Libraries

    221 Holland Library

    Library Administrative Office

    PO Box 645610, Pullman, WA 99164-5610


  • 20 Jun 2018 9:50 AM | Rachael Woody (Administrator)

    From the State Archives in Salem:

    The State Archives is hiring an Office Specialist 2. For more information, see

    Closes July 3.

  • 20 Jun 2018 9:49 AM | Rachael Woody (Administrator)

    The City of Portland is hiring a Management Analyst-GIS Records. For more information, see

    Closes July 2, 11:59 PM

  • 01 Jun 2018 1:33 PM | Rachael Woody (Administrator)

    Archives Manager, Private Family Archives 

    Position Summary: 

    • The Archives Manager is responsible for the digital and physical archival collections of a private family archives located in Bellevue, WA. This is a full-time position. Essential Duties and Responsibilities: 
    • Manage full-time and part-time archives employees 
    • Manage archival material relating to family philanthropic work 
    • Oversee digitization, organization, and preservation of a variety of material o Order and keep in stock materials and supplies o Ensure accurate and timely completion of special projects 

    Required Competencies: 

    • A master’s degree in Archival Science or equivalent education/experience o Proficient with Microsoft Word, Excel, and Photoshop 
    • Familiar with ArchivesSpace and Portfolio Server o Working knowledge of advanced archival practices 
    • Working knowledge of digital preservation issues and solutions 
    • Prior work in archives, museums or other historical institutions 
    • Ability to work independently, alongside co-workers, and with vendors 
    • Preserve security and confidentiality 

    Physical Requirements: 

    • Ability to work on a computer for long periods 
    • Ability to lift 50lbs 

    Compensation: Commensurate with education and experience Will be required to perform other duties as requested, directed or assigned. 

    Application Instructions:

    Please send resume and cover letter to:

    Jonathan Lawler, Archives Manager –

  • 01 Jun 2018 1:32 PM | Rachael Woody (Administrator)

    The SAA will be offering Appraisal of Digital Records #1930 at Montana State University Library in Bozeman on September 7, 2018. Here is a link to the course if you are interested in learning more or registering for the class:

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Please contact Colleen Needham (Communications Chair) with any questions. 

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