Northwest Archivists, Inc.

News & announcements

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  • 25 Mar 2015 12:25 PM | Emily Dominick (Administrator)

    NWA, PAA, and PEA bring to you an opportunity to have a conversation with your colleagues about our collective identity as archivists, curators, and special collections librarians.

     Identity Crisis in the Archives:  We Know Who Your Grandpa Is, But Not Who We Are

     ***Please read the following for important information about the unconference.***

    The Portland venue for the unconference is at capacity!  If you are interested in participating but can’t make it in person or didn’t RSVP in time, all is not lost.  NWA has provided funding to test out videoconferencing as a way of extending participation for a variety of events.  If you would like to join the unconference from your office or home, please use the instructions for videoconferencing below. 

    Preparation for the discussion:  Even though this is an unstructured discussion among colleagues, we encourage you to read Kate Theimer’s “What is the Professional Archivist’s Role in the Evolving Archival Space?” (A talk given in Christchurch, NZ), which can be found here: p=3829

    Some other suggested readings include:

    Archival Ideals and the Pursuit of a Moderate Disposition, by Scott Cline (in latest American Archivist, Fall-Winter 2014); and The Discipline of History and The Education of the Archivist, by Hugh Taylor (http://archivists.metapress. com/content/m6n85l340358r788/) .

    Please feel free to read other articles or online discussions about professional identity.  But even if you don’t read the articles, be sure you come prepared participate.

     For those attending in person:

             Date: March 27, 2015

             Time: 5:30 – 8:30 p.m.

             Venue:  Soma Space

    4050 NE Broadway Street
    Portland, Oregon, USA 97232

             Getting there and parking:

    We encourage people to carpool or use transit.  Soma Space does not have a parking lot, but parking is available on the streets surrounding the building.  Depending on other events happening in the neighborhood, you may need to expand your parking radius out by a few blocks. 

    If you would like to use transit, the Hollywood Transit Center (HTC) is 0.2 miles from Soma Space – a very short and easy 5 minute walk to the building.  Many buses and the Red, Blue, and Green MAX lines stop at the HTC.   There are several other buses that stop within a couple of blocks of Soma Space, so the transit options are great.  If you have any questions about using transit in Portland, check out the TriMet site  If you have other questions about getting to the event, please contact Diana Banning (Diana.banning@portlandoregon. gov or 503-865-4110).

              Other information: 

    Soma Space is a dance studio with a beautiful floor, meaning this is a no-shoe space.  Light appetizers, beer, wine, and non-alcoholic beverages will be available.  Since this is during the typical dinner hour, please feel free to bring heartier food with you, or to eat before arriving.  If you have dietary restrictions, you are welcome to bring your food and drink.

     For those joining via the web:

             Date: March 27, 2015

             Time: 5:30 – 8:30 p.m. PST

    • You can join the meeting from your computer, tablet or smartphone by clicking on the link below and following its instructions.
      • https://global.gotomeeting. com/join/446259621
      •  You can listen in with either your computer speakers or telephone. A microphone will not be necessary as we will not be supporting voice chat online.
        • United States (Long distance): +1 (872) 240-3412
          Access Code: 446-259-621
          Some things to note: 

          Please remember that this is the first attempt at videoconferencing for NWA; there will undoubtedly be glitches or failures, but we hope you will give it a try.  It would be helpful to receive feedback from all who join us via the ether so we know what worked and what didn’t.  Please send your feedback to:

          The event begins at 5:30 p.m., but we anticipate the first 20 minutes will consist of getting name tags, food, and small talk.  We will break into small groups for the first portion, which may make it difficult to follow the live conversations online, but the remainder of the evening will be a large group discussion.  People joining us through the web will hopefully be able to see and hear what is going on and can respond via GoToMeeting's IM feature.  We will have someone following the IM thread and incorporating it as much as possible into the conversation.

    Please contact Diana Banning (Diana.banning@portlandoregon. gov) if you have any questions.

  • 25 Mar 2015 11:53 AM | Emily Dominick (Administrator)

    The Montana State Historical Society is pleased to announce the availability of four paid internships for the summer of 2015. Below are announcements for the Archives, Library and Photo Archives programs.  Each announcement provides unique contact information.  Applications forms can be found on NWA jobs page Applications should be mailed, emailed or faxed by April 15. 

    The MHS Archives program is offering an Archives Internship for the summer of 2015. This year’s project will focus on inventorying, rehousing, and cataloging an extensive map/blueprint/architectural drawings collection. The collection consists of materials related to 19th and early 20th century mining sites, state institutions, and architectural renderings of historic buildings. The intern will gain experience in cleaning, repairing and encapsulating oversize materials as needed; and creating inventories in EAD and scanning/uploading select items on to our Montana Memory Project (CONTENTdm based). The internship is a commitment of 400 hours of work (10 weeks at 40 hours per week) and includes a $5,000 stipend. Any questions can be directed to Jodie Foley (406 444-7482 or

    Continuation of Student Archivist program. The Montana State Historical Records Advisory Board (SHRAB) is pleased to announce the continuation of an on-site assistance program for cultural heritage institutions in Montana.  Two graduate level student archivists will be chosen to provide up to 320 hours of archival project assistance to one Montana heritage institution over the summer of 2015 (June to September). Students will provide assistance based on specific goals set by the institution and may include archival surveying, processing, cataloging, basic conservation, archival basics training, creation of finding aids and creation of online inventory/content access options.

    The MHS Library program is offering an internship for the summer of 2015. This year’s project will focus on visual materials found in our poster and ephemera collections. The project will involve a survey of our poster collection (approximately 850 items) to identify items that should be removed from this collection, items that should be cataloged and items with great visual appeal that should be digitized. The project will also include work with our ephemera collection including categorizing items by Library of Congress subject headings and identifying items that should be digitized.  If time allows there will be a chance to digitize some of the items and load them into our digital repository, the Montana Memory Project, using CONTENTdm. The ideal candidate will have a passion for providing access to special collections. The internship is a commitment of 400 hours of work (10 weeks at 40 hours per week) and includes a $5,000 stipend. Any questions can be directed to Roberta Gebhardt, Library Manager, at 406-444-7402 or at

    The MHS Photograph Archives is pleased to announce the availability of a Photograph Archives Internship for the summer of 2015. This year’s project involves the cataloging of photographs:  The first portion of the project entails re-cataloging photographs that were originally cataloged for the Montana Shared Catalog using Dublin Core metadata terms or elements. This group of catalog records, approximately 190 records that describe 13,000 images, will be amended and completed in OCLC Connexion using MARC/RDA cataloging standards.

    The second portion of the internship will focus on comparing yearly accession registers with catalog records in the Montana Shared Catalog, to locate collections that have not been cataloged.  Once these uncataloged collections have been identified, the intern will complete MARC/RDA records for the MHS online catalog for these photographic collections. This will require checking five years of accession registers (from 2006 through 2010) that will have approximately 50 collections to be cataloged.

    Familiarity with MARC cataloging standards and the use of LOC Authorities is expected of the successful candidate. 

    The internship is a commitment of 400 hours of work (10 weeks at 40 hours per week) and includes a $5,000 stipend. Any questions can be directed to Delores Morrow (406-444-4714 or

  • 19 Feb 2015 10:41 AM | Emily Dominick (Administrator)

    Take a look at the Western Roundup page for all the details on registration and to get a view of the program offerings.

    Western Roundup 2015

  • 15 Jan 2015 9:42 AM | Emily Dominick (Administrator)

    The Society of American Archivists’ Awards Committee is seeking nominations for the Sister M. Claude Lane, O.P., Memorial Award. This award recognizes individuals who have made a significant contribution to the field of religious archives. Criteria for nomination include:

    ·         Involvement and work in the Archivists of Religious Collections Section (ARCS) of the Society of American Archivists.

    ·         Contributions to archival literature that relates to religious archives.

    ·         Participation and leadership in religious archives organizations.

    ·         Evidence of leadership in specific religious archives.

    Only individual archivists are eligible for nomination. The award is sponsored by the Society of Southwest Archivists, in conjunction with Society of American Archivists.  It is named in honor of Sister M. Claude Lane, the first professionally trained archivist at the Catholic Archives of Texas in Austin, who served there from 1960 until her death in 1974. The award finalist is recognized with a certificate from SAA and a $300 cash prize provided by the Society of Southwest Archivists at the annual Society of American Archivists meeting. 

    For more information on the Lane Award, including past winners, see:

    To nominate an archivist for the Lane Award please follow the guidelines provided in the Nomination Form via the link on that page.

    All nominations shall be submitted to the Awards Committee by February 28, 2015.

    If you have any questions, please contact:

    David Kingma, CA

    Foley Center Library

    Gonzaga University

    502 E Boone Avenue

    Spokane, WA 99258-0095


  • 15 Jan 2015 9:41 AM | Emily Dominick (Administrator)

    Call for Nominations: 2015 SAA Waldo Gifford Leland Award

    Please help us to recognize the best in our profession!

    Have you read a great new book about archives? Seen an exceptional new finding aid? Encountered a new documentary publication that is head and shoulders above the rest? Has a new web publication really stood out to you?

    If you have, please consider nominating it for the Society of American Archivists Waldo Gifford Leland Award. Nomination forms, a list of previous winners, and more information are at The deadline for nominations is February 28, 2015. 

    The annual Leland Award – a cash prize and certificate – recognizes “writing of superior excellence and usefulness in the field of archival history, theory, and practice.” 

     (Please note that periodicals are not eligible.) 

    Established in 1959, this award honors American archival pioneer Waldo Gifford Leland (1879-1966), president of the Society of American Archivists in the1940s and one of the driving forces behind the founding of the National Archives.

  • 12 Jan 2015 1:33 PM | Emily Dominick (Administrator)

    C.F.W. Coker Award

    As you may know, the deadline for Society of American Archivists’ awards is just around the corner! Each year, the C. F. W. Coker Award is given out to recognize an outstanding and innovative finding aid, finding aid or descriptive system, or finding aid/descriptive project.

    Established in 1984, this award recognizes finding aids, finding aid systems, projects that involve innovative development in archival description, or descriptive tools that enable archivists to produce effective finding aids. To merit serious consideration for the award, nominees must, in some significant way, set national standards, represent a model for archival description, or otherwise have a substantial impact on descriptive practices. The following types of works or activities may be considered:

    1.    Finding aids, including, among others, multi-institutional guides, record surveys, repository guides, special subject lists, finding aids to individual collections or records groups, and narrative descriptions of holdings.

    2.    Finding aid systems, including, among others, manual or automatic indexing systems, computer databases, or current awareness systems for notifying users of holdings.

    3.    Descriptive tools that enable archivists to produce more effective finding aids, including, among others, subject thesauri, authority files, data element dictionaries, manuals establishing descriptive standards, and such reference works as atlases and administrative histories.

    4.    Projects that involve innovative developments in archival description, including, among others, cooperative ventures that result in the exchange of finding aid information among repositories, efforts at building national information systems, and survey projects.

    Last year’s submissions were great and we had to make a tough decision. This year, we’d like to have to make a difficult choice again, but we need your help!

    Do you know of an outstanding and innovative finding aid or description system published in 2014?  Have you created a finding aid or designed a descriptive system or tool that you feel breaks new ground in the field of archival descriptive practice? Would you like to see the author(s) or editor(s) recognized for contributing to descriptive practice and the archives profession?  Please consider submitting a nomination prior to the deadline of February 28, 2015.  Self-nominations are welcome!

    The nomination form, additional information, and a list of previous winners can be found at

    Many thanks in advance from the 2014-2015 C. F. W. Coker Awards Committee!

  • 12 Jan 2015 1:27 PM | Emily Dominick (Administrator)

    Mosaic Scholarship

    The Mosaic Scholarship was established to provide financial and mentoring support to minority students pursuing graduate education in archival science, to encourage students to pursue careers in archives, and to promote the diversification of the American archival profession. The award is given to applicants who demonstrate excellent potential for scholastic and personal achievement and who manifest a commitment both to the archival profession and to advancing diversity concerns within it.

    Up to two scholarships of $5,000 each will be awarded. In addition, each scholarship recipient receives a one-year complimentary membership to SAA and complementary registration to the Society’s Annual Meeting.

    For more information on the scholarship, eligibility requirements and instructions on applying, please visit:

  • 08 Jan 2015 2:11 PM | Emily Dominick (Administrator)
    See the Events Calendar for details!
  • 06 Aug 2014 1:20 PM | Emily Dominick (Administrator)

    Protecting Cultural Collections:

    Disaster Prevention, Preparedness, Response & Recovery

    Part 1:  ON-LINE WEBINARS - Prevention & Preparedness (archived 2½ hours total)

    Part 2:  IN-PERSON WORKSHOP - Response & Recovery

    Yakima, Washington, Wednesday, October 15, 2014 – 9:00 a.m.-4:00 p.m. – Yakima Valley Museum,  2105 Tieton Drive, Yakima, WA 98902

    Participation in the in-person workshop requires viewing the archived Part 1 webinars BEFORE attending the Part 2 in-person workshop AND completing the workshop assignments. Any exception requires the permission of the instructor.

    Sponsored by Western States & Territories Preservation Assistance Service (WESTPAS)

    Instructor: Gary Menges, Librarian Emeritus, University of Washington (UW) is retired Preservation Administrator at the UW Libraries, Seattle. He is a WESTPAS trainer and a member of the American Institute for Conservation of Historic and Artistic Works Collections Emergency Response Team (AIC CERT).


    The “Protecting Cultural Collections” training is presented in a sequence of two archived webinars plus one in-person workshop to produce the following outcomes:

    • Complete a disaster response & collection salvage plan
    • Learn how to train staff to implement your plan effectively
    • Set pre- and post-disaster action priorities for your collections
    • Understand practical decision-making skills needed during an emergency
    • Experience salvage procedures for books, documents, photos & objects

    The webinar sessions and the in-person workshop are scheduled to enable participants to prepare short assignments between sessions, resulting in a completed disaster plan. Participating institutions will be invited to join an informal network of WESTPAS trained personnel to provide mutual aid in the event of emergencies involving collections in your region.

    Who should attend:    Administrators and staff responsible for emergency preparedness, response and decision-making, in all types of cultural institutions.  By registering for the workshop, the institution commits to supporting the attendee(s) to achieve the workshop's disaster preparedness goals. When possible, please commit two attendees so they can work together on the disaster preparedness activities.

    Cost:    No charge to the institution.  Funding provided by the National Endowment for the Humanities.

    Registration:     Pre-registration required. Register online for an IN-PERSON session at WESTPAS workshop (go to October 15th on the calendar):

    For registration assistance contact: Alexandra Gingerich For general & content information: Gary Menges

  • 06 May 2014 11:27 AM | Emily Dominick (Administrator)
    It is time to vote for new NWA officers. Below you will find links to the NWA 2014 ballot.
    Background on the candidates is provided before your ballot choices in order to familiarize yourself with the candidates, their backgrounds, and their interests in serving NWA.

    All members may vote for Vice President/President-Elect and Secretary. Montana, Idaho and Oregon members may vote also for their respective state representative.

    The ballot is available from

    You may only vote once! Voting will close at the end of the day May 19.
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