The Oregon Historical Society seeks a visionary library and archive professional with a passion for providing leadership for collections stewardship, broad public access to library collections and digital resources, building visibility and resources, cultivating relationships, and community engagement for the position of Library Director. The ideal candidate will be a strategic thinker with a proven record for collections management, project planning, outreach, fundraising, developing and managing a complex budget, and directing staff and library operations, as well as a solid grounding in Pacific Northwest and/or US history.

The Library Director will lead an experienced and dedicated team of professional librarians, archivists, and public historians to drive mission-related projects and priorities supported by OHS’s strategic plan, including three special projects currently underway and a fourth in the final planning stages:

• Citizen(s) Yasui, a two-year CLIR grant-funded collaborative digitization project with Densho will broaden access to the library’s extensive holdings originating from the Yasui family of Hood River, Oregon.
• Portland Digital History addition to the Oregon History Project website will provide an online public resource on the people, places, and events that inform the history of Portland, Oregon based on  the unique collections of OHS’s research library and museum.
• Architecture, engineering, and design collections project to bring the library’s flagship design archive to a high standard of collections care and access.
• Improvements to library collections storage at OHS’s offsite storage facility envisioned for the successfully completed The Next 125 capital campaign.

OHS’s research library is committed to providing broad access to its collections for teaching, learning, and research, both onsite in our beautifully renovated downtown Portland library and online through robust digital collections and digital history websites. The library holds the largest collection of archival and published materials relating to the history of Oregon, including the historical regions of Oregon Country and Oregon Territory. Our collections serve as a foundation for scholars, teachers, students, and the public to research and reflect on our state and regional history. The resources and staff of the OHS Research Library play a significant role in fulfilling OHS’s mission to “preserve our state's history and make it accessible to everyone in ways that advance knowledge and inspire curiosity about all the people, places, and events that have shaped Oregon.”

The Oregon Historical Society is a private non-profit organization chartered in 1898 as the state’s historical society. OHS is dedicated to making Oregon’s long, rich history visible and accessible to all. Our research library, museum, digital platforms, educational programming, and historical journal make Oregon’s history open and accessible to all. We exist because history is powerful, and because a history as deep and rich as Oregon’s cannot be contained within a single story or point of view.

Annual salary: $112,000-125,000

Please view the full job post and apply online: https://recruiting.paylocity.com/Recruiting/Jobs/Details/3083543

Direct inquiries to human.resources@ohs.org

I’m retiring after many rewarding years at OHS and will leave behind an extraordinary team positioned to take OHS’s research library to the next level. If you know of any excellent candidates for this position, please encourage them to apply!

Shawna Gandy

Library Director

she/her/hers pronouns

Oregon Historical Society

1200 SW Park Ave. Portland, OR 97205

p: 503.306.5265   ohs.org

https://mtstatejobs.taleo.net/careersection/200/jobdetail.ftl?job=25140475&tz=GMT-07%3A00&tzname=America%2FDenver [mtstatejobs.taleo.net]

For full post and to apply, click HERE

Job Title: 2025 DLS Internship Program: Map and Records Intern (Graduate)

Organization Name: King County – Dept. of Local Services

Location: Renton, WA

FTE

Internship

Salary $23.88 - $30.27 Hourly

Closing Date 3/2/2025 11:59 PM

For additional information or questions regarding this recruitment, please contact:

Marwan Alqaysi

Human Resources Analyst 

(206)477-6222

malqaysi@kingcounty.gov

See full text HERE

Gates Archive is seeking a generalist Archivist with breadth of understanding or experience in various archival and related workflows including records management, accessioning, processing, screening, and/or access for physical and born-digital collections to contribute to cross-department operations and projects.

Reporting to the Manager, Collection Development & Description, the Archivist will work closely with the Gates Archive team to provide responsive support for priority initiatives including preparation of large philanthropic collection for access and use.

This is a 2-year limited-term employee (LTE) role, working full-time (40 hours/week, with benefits). This position is eligible for hybrid work, consisting of a minimum 3 days per week onsite with our Seattle based team with the option to work remotely on remaining days.

Compensation and Benefits:

The starting range for this position is $114,467 per annum. Starting pay offers will vary depending on several factors, including relevant experience, knowledge and skills, education and other qualifications. This position also has an opportunity to participate in the company’s peer-to-peer recognition program.

Our health, welfare and additional benefits are best in class and are a significant aspect of our total rewards philosophy. This organization offers a comprehensive benefits package including:

• Fully paid medical, dental, vision, life, long-term disability insurance
• Generous 401(k) retirement savings plan with up to 6% employer match and additional 4% non-elective contribution
• Newly hired employees will receive 18 days of vacation annually (prorated for new hires), 12 sick days annually and 12 paid holidays throughout the calendar year
• Generous paid parental and family leave
• Mental health resources, fertility and adoption services, charitable giving match, a robust wellness program and more!
• Relocation assistance may be provided.

Education and Experience

Education:

• A Master’s Degree of Library & Information Science or History or another relevant field or area of study, with a concentration or certification in archival studies, or equivalent combination of education and professional experience

Experience:

• 5+ years professional work experience in an archive environment acquiring, processing, preserving, and/or providing access to archival collections
• Experience with collection management, including creation and interpretation of accession records or collection policies
• Experience and/or training in records management, including experience working with donors, partners, or stakeholders to develop, refine, or apply records management schedules and screening records for sensitive content, including interpreting and applying access restrictions or embargos for access to and/or use of archival materials
• Experience developing and overseeing workflows, managing priority, and collaborating with technologists to identify, test, and deploy new tools
• Experience using collection management, access, and discovery systems, or asset management systems
• Experience developing or maintaining records management policies and processes, preferred
• Experience supporting end-to-end acquisitions workflows for born-digital and physical materials, preferred
• Experience performing basic preservation techniques to archival materials (e.g. document flattening, fastener removal, rehousing, humidification, etc.), preferred

For full post and to apply click HERE

The University Archivist in Foley Library will provide leadership and direction for Foley Library’s University Archives and Special Collections using both forward-looking and well-established techniques for recruiting, managing, and processing collection materials in various formats, including born digital. They will also develop crucial relationships across campus, particularly academic departments, other galleries, libraries, and museums of the campus, and student organizations; with other archives, including the Jesuit Archives & Research Center; and with community members and groups, including regional Tribes.

The budgeted annual salary range that the University reasonably expects to offer for this position is $60,320 annually.

Come work with us at MSU Library in beautiful Bozeman, Montana! The Digital Operations Manager provides key project management for unique digital collections. This includes leading and facilitating a cross-departmental team, acting as liaison with clients when launching projects, and staying up-to-date with digital library technologies, equipment, and techniques. Starting $24.388 per hour, commensurate with experience, education, and qualifications.

https://jobs.montana.edu/postings/45081

Best, Jodi

For the full post, click HERE

Salary: $60,000/year

The Anchorage Museum is looking for an Archivist to join our team to help fulfill our mission of preservation through access. Under the general supervision of the Deputy Director of Collections and Conservation, the Archivist is responsible for the care and knowledge of archival and photographic materials in the Atwood Resource Center, including planning, organizing, accessioning, processing, and preserving all varieties of archival materials. The incumbent will facilitate discovery and access to Museum archives and library holdings and provides public and internal reference services to a wide variety of users. This position is a key liaison in managing and providing access to archival and library collections, including photographs, books, periodicals, rare books, maps, and other printed and electronic resources.

See full post HERE

Salary:$20.93 Hourly
Location: Missoula Mountain Campus
Job Type: Hourly Staff Full-time
Job Number: 202400242
Sector: UM Provost
Department: Mansfield Library, UM
Opening Date: 12/31/2024
Closing Date: 2/2/2025 11:59 PM Mountain
FLSA: Determined by Position
Bargaining Unit: FOCUS-MFPE

Description

The Mansfield Library invites applications for a Digital Collections and Metadata Specialist to help enhance access to materials in the Mansfield Library’s Archives and Special Collections.

The individual in this position must be detail oriented, able to prioritize and multitask, work productively individually and as a member of a team, and communicate effectively in person and in writing.

Examples of Duties and Responsibilities

• Creating and maintaining metadata for digital items and digital collections from Archives and Special Collections using appropriate metadata standards and best practices.
• Overseeing the digitization of archival collection material.
• Supervising student employees in direct support of collection access activities.
• Assisting with the creation and editing of bibliographic records for ASC resources such as archival collections and oral histories.

Minimum Qualifications

• Bachelor’s degree and two (2) years of related work experience, or an equivalent combination of education and experience.

• Experience with or advanced knowledge of metadata creation for library and/or archival materials such as by using AACR2, RDA, MODS or Dublin Core;
• Experience working with or advanced knowledge of controlled vocabularies and/or thesauri, such as LCSH, TGM, AAT, etc.;
• Demonstrated comfort with technology, and ability to learn and use new technologies (hardware and software) independently;
• Knowledge of digital file formats, and ability to apply internationally accepted best practices and standards for digitization;
• Basic understanding of archival and/or special collections materials and their uses; 
• Basic knowledge of supervisory principles and practicies; 
• Demonstrated commitment to diversity and inclusion;
• Demonstrated strong analytical and organizational skills.

Preferred Qualifications

We are most interested in finding the best candidate for the job. We encourage you to apply even if you don’t have the preferred qualifications at this time.

• Experience cataloging library and/or archival materials using MARC;
• Experience creating authority headings;
• Experience with metadata harvesting and crosswalks;
• Knowledge of DACS (Describing Archives: Content Standard)
• Experience using digitization equipment, such as flatbed and overhead scanners or camera-based image capture systems;
• Experience managing digital/digitization projects, such as those undertaken by academic libraries. 
• Experience implementing accessibility guidelines and best practices (ie. WCAG guidelines);
• Experience working with and/or conducting research with archival and/or special collections material;
• Experience supervising employees;
• Experience with Photoshop;
• Experience with ABBYY FineReader or other optical character recognition software
• Basic knowledge of or experience with Open Refine

Additional Information

Position Number:         073600

Work Schedule:           Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year.

Probationary Period:   Six (6) months minimum 

Salary:                           $20.93/hr Current employee’s rate of pay for this position will be determined by the staff compensation plan and will minimally be this posted salary. For questions and details regarding the staff compensation plan, email the Compensation Department.

Benefits Include:          Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program. 

Screening of applications will begin after the closing date of February 2, 2025; however, applications will continue to be accepted until an adequate applicant pool has been established.

A complete application includes:

1. Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.
2. Detailed Resume – listing education and describing work experience
3. Three (3) Professional References – names and contact information

See full post HERE

Salary: $50.08 - $89.61 Hourly

Location: Seattle, WA

Job Type: Civil Service Exempt, Regular, Full-time

Job Number: 2025-00026

Department: Legislative Department

Opening Date: 01/08/2025

Closing Date: 1/21/2025 4:00 PM Pacific

Position Description

The City of Seattle is seeking a dynamic, innovative, and service-oriented individual to serve as the City Archivist (Manager-LEG). This is a Civil Service exempt, regular position in the Office of the City Clerk, a division of the Legislative Department.

As City Archivist, you will manage the Seattle Municipal Archives and the Citywide Records Management programs, City-wide programs offering a rich resource of historical information on Seattle city government to the global public, and provide expert support of internal business functions and comprehensive records and information management services to City agencies. Additionally, you will work to improve archives and records management practices across municipal departments, develop training programs, and guide policy implementation. You will champion and spearhead initiatives for electronic records management and provide expert advice on archives and records management.

The City Archivist role has general administrative responsibility for the development and implementation of these programs and the authority to recommend City-wide policies and rules related to the management and preservation of records. As a member of the Office of the City Clerk’s leadership team, you will report directly to the City Clerk and collaborate with management and leadership in the City Clerk's Office to carry out the vital historical information services function for City government and the citizens of Seattle.

Job Responsibilities

• Establish, implement, and maintain a strategic plan and governance framework for the City to effectively and efficiently manage public agency records, information, and data regardless of physical format or characteristics, including developing strategies to ensure the collection and long—term accessibility of public records in all formats.
• Provide management and leadership direction and oversee all core functions for the SMA and CRMP Programs.
• Manage, select, instruct, schedule, train, and evaluate the activities of assigned personnel.
• Assist with staff recruiting and make hire recommendations.
• Lead city-wide efforts for acquiring, maintaining, and stewarding city archival records.
• Prepare and monitor work plans and prepare annual reporting materials.
• Develop, review, and implement all policies and procedures specific to SMA and CRMP.
• Plan, coordinate, and oversee outreach activities including public programs, presentations, exhibits, newsletters, and other appropriate programs to provide educational services to the city and the general public.
• Engage with community groups, educational institutions, and other relevant organizations to ensure diversity and representation in archival records and preservation.
• Serve as an information and knowledge resource for City government; provide direct reference service to City Council.
• Conduct special projects with City departments, external consultants, agencies, and vendors, and establish high-level partnerships for sharing Seattle’s history.
• Assess potential records for intake and advise on electronic and born-digital records storage.
• Identify grant opportunities, write grant applications, and administer grant programs.
• Support programming for disaster preparedness.
• Determine the programs’ budgetary and purchasing needs, prepare justifications, and present data to the City Clerk for unit budgets.
• Maintain archival technologies and equipment.
• Develop and present recommendations to the City Clerk and/or City Councilmembers as needed. May require presentation in a public meeting setting. Implement approved recommendations.
• Serve as a member of the Division management and leadership teams.
• Serve on intra-departmental teams and lead teams as assigned, providing team supervision and project supervision and/or leadership as needed.
• Engage in the core functions of the program as appropriate to the division of labor among staff.
• Serve as department floor warden.
• Serve in Division line of succession for emergency management.
• Serves as a single point of accountability for archival inquiries and expands diversity in collections.
• Participates in the City’s Information Governance meeting.
• Other duties as assigned/ required.

Qualifications

• You will need to possess the following minimum qualifications (or a combination of education, training, and/or experience that provides an equivalent background required to perform the work of the class):
• Master's Degree in History, Library and Information Science, Public Administration, Political Science, or related discipline with coursework in archives and records management, or a combination of education and experience that would prepare a candidate to complete the listed job duties.
• Five or more years of progressively responsible professional experience managing an archives and/or records management program.
• Five years of experience supervising and/or managing professional staff.
• Experience in a government archives and records program, or program of similar breadth.
• Demonstrated knowledge of records storage and information retrieval and repository management for both physical and digital records.
• Competency in standard desktop computer applications.
• Demonstrated knowledge and/or skills in digital records systems.
• Experience in outreach and advocacy.
• Experience managing electronic records or significant training in issues related to preservation of electronic records.

For full post and to apply, click here: https://recruiting.paylocity.com/Recruiting/Jobs/Details/2927558

Location: Portland, OR

Salary range: $25.22 - $27.54 hourly rate

Job Type: Full time, temporary (2 years)

Opening Date: 12/27/2024

Position information: With two years of funding secured, the OHS Research Library is excited to begin the first phase of a multi-year project to uplift and expand all aspects of care for the architecture, engineering, landscape architecture, and design (AELAD) archival records in our repository, which span from the 19th century to recent years. The project archivist will work hands-on with our highest priority AELAD collections that serve to document Oregon’s built environment through works of historical importance, evidentiary value, artistic merit, and international significance. Their work and input will inform and influence the development of procedures, workflows, and collecting policies for AELAD records, having a direct impact on the future of the program.

The ideal candidate:

• has experience processing archival collections of various physical formats.
• has an interest in architecture and design and learning to care for these types of archival records

• is motivated to illuminate the collections by bringing order to physical storage and clarity to public-facing description, building valuable expertise in the process

• is comfortable with potential occasional public speaking and outreach

• seeks a professional yet caring work environment with good benefits and great colleagues

Project archivists and recent graduates with processing experience, we invite you to apply to come work with us in Portland as part of the library's collections team! Applications will be reviewed starting January 20, 2025.

About Us

The OHS Research Library is committed to providing broad access to its collections and online resources for teaching, learning, and research, both onsite in our renovated downtown Portland library and online through robust digital collections and digital history websites. The library holds the largest collection of archival and published materials relating to the history of Oregon, including the historical regions of the Oregon Country and the Oregon Territory. Our collections serve as a foundation for scholars, teachers, students, and the general public to research and reflect on our state and regional history. The resources and staff of the research library play a significant role in fulfilling OHS’s mission to “preserve our state's history and make it accessible to everyone in ways that advance knowledge and inspire curiosity about all the people, places, and events that have shaped Oregon.”

The Oregon Historical Society practices and promotes inclusiveness. We honor the diverse strengths, needs, voices, and backgrounds of all members of our community and are committed to the equitable treatment of all people and the elimination of discrimination in all its forms. We are, furthermore, committed to building a diverse workforce and strongly encourage applications from candidates of diverse backgrounds.

See full posting and submit resume and cover letter at: https://recruiting.paylocity.com/Recruiting/Jobs/Details/2927558