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Salary: $50,328.00 - $67,716.00 Annually
Location: Multiple Locations Statewide, WA
Job Type: Full Time - Permanent
Job Number: 24 AR LAP2 0870
Opening Date: 12/12/2024

Records Consultant - Library and Archival Professional 2
Full time, Permanent

This position supports the Archives mandates to gather, disseminate, and train agencies on all phases of records management practices, methods, procedures, and techniques for the efficient and economical storage and preservation of records. The position reports directly to the State Records Manager and provides advice, training, and consultations to government agencies, develops online educational resources, and assists with the development and review of retention schedules.

Please note: Interviews for this position will be conducted on an ongoing basis. It is in the candidate's best interest to apply as soon as possible. The hiring manager reserves the right to fill the position at any time.

We currently have openings in Olympia and Cheney, WA.  This recruitment will be used to fill multiple vacancies.

Duties

Provides advice and consultation to government agencies
Tasks include: 

• Answers routine questions from external customers relating to archives and records management issues with professional in-depth knowledge.
• Independently conducts on-site consultations to provide advice and assistance to customers on routine archives and records management issues.
• Builds and maintains working relationships with internal and external customers.
• Promotes and facilitates the use of archives services by local and state government agencies.
• Supports and assists the administration of the local records grant program.  

Develops online resources
Tasks include: 

• Develops clear, concise, and easy to follow advice sheets, “How-to” videos, forms/templates, and other tools to assist government agencies with routine archives and records management issues.
• Researches legal issues, best practices and approaches taken in other jurisdictions as part of the development of the online resources/tools using professional in-depth knowledge.
• Reviews existing online resources to ensure they are up-to-date and relevant.

Assists with development and review of retention schedules
Tasks include: 

• Identifies and recommends improvements to retention schedules.
• Assists with the editing of records retention schedules.
• Assists with preparation of meeting agendas, meeting packets, drafting of minutes, and giving public notice of meetings.

Presents training
Tasks include: 

• Presents in-person training and webinars to government agencies and other stakeholders on archives and records management topics.
• Organizes presentation arrangements such as booking venues, organizing catering, registrations, and printing of handouts.

Miscellaneous
Tasks include: 

• Provides backup support to archives’ research services
• Other duties as assigned

Qualifications

Required Qualifications: 

• Master's degree involving archives and records management, history or related field. 
• One year of experience as a professional archivist and/or a records management consulting.
• Ability to efficiently use a personal computer and applicable software to successfully perform the essential job functions of the position.

Preferred/Desired Qualifications:

• Experience with records retention schedules, particularly government.
• Experience presenting training to small and large groups either in-person and/or via webinars.

PLEASE READ: If you have gotten this far and are thinking you do not qualify, consider again. Studies have shown that members of historically marginalized and underrepresented communities, specifically women and people of color, are less likely to apply to jobs unless they clearly meet every single qualification. 

The Washington State Archives preserves and provides the people of Washington with easy access to millions of legal and historical records of our state and local governments. Washington's Digital Archives is the first of its kind in the nation and accessible worldwide via the web.

Citizens depend on the Archives to research genealogy, state and city history, property transfers, legislative intent, court records, and academic projects. Archives branches are on the Capital Campus in Olympia and college campuses around the state.

The Office of Secretary of State (OSOS) offers some of the most unique and diverse job opportunities in state government. Its critical responsibilities include: ensuring a fair and accurate elections process; connecting Washingtonians through the power of libraries; protecting our important government records; and registering corporations and charities. The Secretary of State also administers vital community programs that inspire giving, document our history, and assist crime survivors in avoiding further abuse. This independent office under the state Constitution operates from facilities in the Olympia area and statewide.

The OSOS is looking for top-performing employees who embody its core values of integrity, service excellence, visionary leadership, collaboration and teamwork. It is committed to both employee growth and work-life balance. The benefits of working in state government also include potential eligibility for the federal Public Service Loan Forgiveness program.