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"Reflection of Mt. McKinley on Wonder Lake in Denali National Park, Alaska, circa 1988." Randy Brandon Collection, Anchorage Museum, B2016.019.06458.036.04.04.
"Bridge across Hess Creek Canyon, leading the the Hartley house, circa 1885." George Fox University Photographs. GFU.01.09. George Fox University Archives. Murdock Library. George Fox University.
Unknown, "Students in Airplane, 1946." Linfield College Archives Photograph Collection. Image. Submission 113.
"Dr. Henry Fielding Reed leading a Mazama party down the soon-to-be-named Reed Glacier on Mount Hood, 1901." Mazama Library and Historical Collections, VM1993.020 Mt Hood, 1901.
Oregon Metro Archives.
"Deputy Seth Davidson rides his motorcycle up Beacon Rock on March 18, 1930. From the records of the Multnomah County Sheriff's Office." Multnomah County Archives.
"Mount Hood from Lost Lake, circa 1910." Kiser Photo Co. photographs, Org. Lot 140, bb000223, Oregon Historical Society Research Library.
“University of Oregon Medical School football team, 1894,” OHSU Digital Commons, accessed August 16, 2018.
"Old Fort Road Campus, circa 1950s," University Archives, Oregon Institute of Technology.
"Belle Bloom Gevurtz, Sarah Goodman, Ophelia Goodman, Helen Goodman, Lillian Heldfond, and Ann Zaik at Cannon Beach, circa 1914," Oregon Jewish Museum and Center for Holocaust Education, OJM2996.
"Men repairing the dome of Congregation Beth Israel building on NW Flanders St., designed in 1925 by Herman Brookman, 1981," Oregon Jewish Museum and Center for Holocaust Education, OJM9966.
"View of OAC from Lower Campus, 1909." Oregon State University Archives and Special Collections.
"Woman with Child, n.d.," C.M. Russell Museum, Great Falls, Montana. Joseph Henry Sharp Photograph Collection.
"Green Lake Park, 1985." Seattle Arts Commission. [Office of Arts and Cultural Affairs]. Seattle Municipal Archives.
"Aerial view of Century 21 World's Fair, 1962." City Light Negatives, Seattle Municipal Archives.
"PH037_b089_S00208," Angelus Studio photographs, 1880s-1940s, University of Oregon. Libraries. Special Collections & University Archives.
"Students studying in the library, University of Washington, circa 1908-1909," Arthur Dean University of Washington Photograph Album, PH Coll 903, University of Washington Libraries Special Collections.
Asahel Curtis, "Forest ranger cabin in the Olympic National Forest in the Elwha Valley, 1924." Conservation Department, Planning and Development division, Lantern Slide Shows, Washington State Archives.
Asahel Curtis, "Stacking alfalfa hay near Grandview, circa 1925." Conservation Department, Planning and Development division, Lantern Slide Shows, Washington State Archives.
"Inauguration of Governor Ferry, November 11, 1889." Rogers (photographer), Inauguration of Governor Ferry Photographs, 1889, Washington State Archives, Digital Archives.
Asahel Curtis, "Yakima Pears." Washington State Library collection of photographs by Asahel Curtis, circa 1920-1940 (MS 0544-29).
"Student in Professor Frank Chalfant's Phonetics Laboratory," 1912. The lab was an early precursor to today's Foreign Language Lab. Washington State University Lantern Slides collection.
Bill Phillips, "Wheel Shop employees in Livingston during the last days of Livingston BN Shops," Park County." Yellowstone Gateway Museum.

Job Alert: Willamette University Processing Archivist & Records Manager

15 Jan 2019 2:56 PM | Rachael Woody

Willamette University Processing Archivist & Records Manager - view and apply here.

Review of applications will begin February 1, 2019.

  • Attention Current Willamette University Employees: In order to apply for posted positions, please close this window and log into your Workday account and apply through the Career worklet.

    Instructions for Applicants:

    Please read the following carefully before beginning the online application process.

    To be considered for employment at Willamette University, please complete our online employment application. Your application and all required attachments -- listed at the bottom of the page -- must be submitted for each individual job post that you are interested in applying for. If there is an application deadline, please ensure that your application is submitted by the deadline. Once you submit your application you will not be able to edit your application.

    Position Summary:

    Assists in the operation of the Archives and Special Collections unit with emphasis on processing collections, overseeing Willamette's records management program, and working with archival technology tools. Provides research services for collections.

     

    • Responsible for processing archival collections. Arranges, preserves and creates original descriptions for collections; determines processing priorities in concert with University Archivist; supervises student workers and interns assisting in processing projects; creates accession records or inventories as needed.
    • Responsible for implementing and overseeing Willamette's records management program. Works with units across campus to organize and deposit their materials; assists units in the transfer, retention, or destruction of their records; coordinates and provides records management training for departmental liaisons. Manages the archiving of the University's website using Archive-It.
    • Participates with the University Archivist and with the Libraries' Systems unit in the planning, implementation, and use of technology for archival collections. Responsible for the creation of metadata, including supervision of archival assistant and student workers assisting on metadata projects; responsible for creation and maintenance of finding aids in ArchivesSpace adhering to DACS and best practices; assists in the development and maintenance of the archives' web presence (presentation and content).
    • Assists with archiving of born digital material in consultation with Libraries' Systems unit.
    • Provides reference and in-depth research consultation. Acts as back-up problem solver for complex questions for staff providing archives reference. May provide instruction in relation to archival research.
    • Responsible for the unit's Disaster Recovery Plan and Preparedness Kit.
    • Responsible for the operations of the unit in the absence of the University Archivist.
    • Participates in the Orbis Cascade Alliance initiatives and the broader archives community as appropriate.
    • Assists in the fabrication of departmental exhibits.
    • Facilitates a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
    • Other duties as assigned.

     

    • Master's degree from an ALA accredited library or information science program with a concentration in archival studies and/or records management or Master's degree in a related field with coursework in archives and/or records management.
    • Continuing professional development required.
    • Demonstrated experience appraising, arranging, describing, and preserving archival collections required. Familiarity with principles of records management required.
    • Familiarity with EAD required.
    • Microsoft desktop applications essential.
    • Thorough knowledge of archives theory, practice, and standards. 
    • Demonstrated knowledge of ethical practices and evidence of ability to appropriately handle confidential information.
    • Basic knowledge of records management practice. 
    • Evidence of ability to exercise good professional judgment.
    • Demonstrated attention to detail.   
    • Ability to interact and communicate effectively with colleagues, students, and researchers. 
    • Ability to represent the university professionally to on- and off-campus communities.

    PREFERRED QUALIFICATIONS:

    • Experience with archival management systems, such as ArchivesSpace, Archivematica, and Archive-It. 
    • Two years of professional experience.  
    • Familiarity with digital asset management systems and digital repository technologies.  

    TYPICAL WORK SCHEDULE:   

    Monday – Friday 8 am to 5 pm.

    PHYSICAL DEMANDS & WORKING CONDITIONS:

    Position occasionally requires reaching outward and above the shoulder and climbing, crawling, squatting, kneeling, and/or bending. Positional occasionally requires lifting and/or carrying up to 50 lbs. and pushing or pulling up to 50 lb.

    You will need to upload the following two documents as part of your application materials in the "My Experience" section:

    • Cover letter addressing the required/desired qualifications and presenting any other applicant characteristics which deserve emphasis
    • Current Resume

    Incomplete applications will not be considered.


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